in WA State the code requires a clearly defined and written assessment process. You should always be able to get a copy of that procedure. I believe all procedures and policies must also be public and published but if not a freedom of information req. would also do.
WAC 392-170-055 Assessment process for selection as highly capable student — must use multiple objective criteria
(1) Students nominated for selection as a highly capable student, unless eliminated through screening as
provided in WAC 392-170-045, shall be assessed by qualified district personnel;
(2) Districts shall use multiple objective criteria for identification of students who are among the most highly
capable. There is no single prescribed method for identification of students among the most highly capable;
and
(3) Districts shall have a clearly defined and written assessment process.
