Teachers need to update parents with current grades on a weekly basis. (You would think they could do this just by keeping their gradebooks up to date...).
If student is in danger of falling below a x grade, parents should be notified within x days, or at least x weeks from the end of the marking period. (Gives you time to make-up work.)
Weekly formal progress reports from all academic teachers, sent on x day of the week. (Another way of forcing them to record grades promptly.) 504 liaison will collect weekly progress reports, and forward to parents.
It can help if you make the 504 liaison the clearinghouse for the information that is supposed to go home to you, because then someone specific has to be responsible. Plus, you have a point person who hears all the concerns both directions.
This liaison idea is helpful to my family as well. Better than depending on 8 different middle school teachers.
